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Elements and Performance Criteria

1. Maintain stock levels and records
   • Stock levels are monitored and maintained at levels prescribed by workplace specifications
   • Stock security systems are monitored and adjusted as required
   • Stock re-order cycles are maintained, monitored and adjusted as required
   • Colleagues are informed about their individual responsibilities for recording stock
   • Stock storage and movement records are maintained in accordance with workplace procedures
   • Stock performance is monitored and fast/slow moving items are identified and reported in accordance with workplace procedures
2. Organise and administer stocktakes
   • Stocktakes are organised at the appropriate time and responsibilities are allocated to staff
   • Accurate reports on stocktake data are produced within designated timelines
3. Identify stock losses
   • Losses are accurately identified, recorded and assessed against potential loss as forecast, on a regular basis
   • Identified losses are reported in accordance with workplace procedures
   • Avoidable losses are identified, reasons are established, and appropriate solutions are recommended and implemented to prevent future avoidable losses
4. Process stock orders
   • Orders for stock are accurately processed in accordance with workplace procedures
   • Stock ordering and recording systems are accurately maintained
   • Purchase and supply agreements are correctly used and appropriate details are recorded
   • Negotiated purchase and supply agreements are recorded accurately and filed for retrieval
5. Follow up orders
   • Delivery process is monitored to meet agreed deadlines
   • Appropriate liaison is undertaken with colleagues and suppliers to ensure continuity of supply
   • Routine supply problems are followed up or referred to the appropriate person in accordance with workplace policy
   • Stock is distributed in accordance with agreed allocations
6. Complete documentation
   • Required records and documentation are confirmed
   • Required records and documentation are completed clearly and proofread
   • Required records and documentation are processed in accordance with workplace procedures

Range Statement

Range is restricted to essential operating conditions and any other variables essential to the work environment.

Non-essential conditions can be found in the Companion Volume Implementation Guide.

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Performance Evidence

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria on at least one occasion and include:

adapting to differences in stock and systems in accordance with standard operating procedures applying relevant legislation and workplace procedures communicating and working effectively with others monitoring stock levels reading and interpreting relevant instructions, procedures and labels reporting and/or rectifying identified problems, faults or malfunctions promptly, in accordance with regulatory requirements and workplace procedures selecting and using relevant communications and computing equipment.

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Knowledge Evidence

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria and include knowledge of:

contacts and sources of information and documentation needed when controlling and ordering stock customer service policies and procedures how to interpret workplace specifications and orders for supplies principles of stock control problems that may occur and appropriate action that can be taken to resolve these problems procedures for ordering stock protocols and procedures for liaising with supplier representatives, drivers and colleagues using appropriate technology relevant codes of practice and legislative requirements (for example dangerous goods regulations, health and hygiene regulations) site layout stock control documentation and systems used in workplace stores stock security systems systems for completing relevant records and documentation.

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